Privacy Policy — VidArchitect
Effective Date: June 2025
Last Updated: June 2025
Company: GEEX AI
Website: https://geezxai.com
Contact: vidarchitect.info@gmail.com
This Privacy Policy explains how GEEX AI (“we,” “us,” or “our”) collects, uses, stores, and protects personal data when you use VidArchitect, including our Chrome Extension, website, APIs, and related services (the “Service”).
This Privacy Policy is the official VidArchitect Privacy Policy for users of the website, Chrome Extension, APIs, and related services.
1. Overview
VidArchitect is a SaaS productivity tool that analyzes publicly available video metadata, transcripts, and related information to generate structured summaries, learning notes, technical insights, and AI-ready prompts.
We aim to collect only the data needed to provide the Service, protect our infrastructure, manage accounts and subscriptions, and improve product reliability.
2. Personal Data We Collect
2.1 Data You Provide
| Data | Purpose |
|---|---|
| Email address | Account creation, login, support, billing/subscription matching |
| OTP or login verification data | Secure authentication |
| Support messages | Responding to questions and resolving issues |
| Account preferences | Managing your plan and product settings |
2.2 Data Generated When You Use VidArchitect
| Data | Purpose |
|---|---|
| Video URLs, video IDs, titles, and metadata | Performing the requested analysis and tracking usage limits |
| Generated analysis outputs | Providing exports, history, and product functionality |
| Usage logs | Debugging, security, abuse prevention, and service improvement |
| Plan, quota, and subscription status | Enforcing plan limits and enabling paid access |
| IP address and request metadata | Security, fraud prevention, rate limiting, and diagnostics |
| Browser/extension version and basic device information | Compatibility, support, and debugging |
2.3 Payment Data
Payments may be processed by Paddle as Merchant of Record. Paddle may collect and process payment details, billing information, tax information, invoices, and related transaction data. We do not store full payment card numbers.
We may receive limited payment and subscription information from Paddle, such as customer ID, subscription ID, plan, status, renewal/cancellation status, and billing-related events.
3. Data We Do Not Intentionally Collect
We do not intentionally collect:
- YouTube account passwords or private YouTube credentials
- Full payment card numbers
- GPS location data
- Browsing history unrelated to VidArchitect usage
- Sensitive personal data unless you voluntarily include it in support requests or analyzed content
VidArchitect does not download, host, or redistribute YouTube videos.
4. How We Use Personal Data
We use personal data for the following purposes:
| Purpose | Legal Basis under GDPR, where applicable |
|---|---|
| Provide analysis, exports, accounts, and subscriptions | Contract performance |
| Authenticate users and secure accounts | Contract performance / legitimate interest |
| Process payments and manage subscriptions | Contract performance / legal obligation |
| Enforce usage limits and prevent abuse | Legitimate interest |
| Debug errors and improve reliability | Legitimate interest |
| Respond to support requests | Contract performance / legitimate interest |
| Send service notices | Legitimate interest |
| Send marketing emails, if used | Consent |
| Comply with legal, tax, or regulatory obligations | Legal obligation |
5. Third-Party Service Providers
We may use trusted providers to operate VidArchitect:
| Provider | Purpose | Data Involved |
|---|---|---|
| Paddle | Payment processing, taxes, invoices, subscriptions | Email, billing/subscription data, payment-related data |
| AI model providers such as OpenRouter or equivalent providers | AI analysis processing | Video transcripts, prompts, and analysis context required to generate output |
| Email service providers such as Resend or equivalent providers | OTP/login emails and service messages | Email address and message metadata |
| Hosting providers such as Clouding.io or equivalent infrastructure providers | Hosting, storage, database, logs | Service data stored or processed on servers |
We do not sell personal data to data brokers or share personal data for third-party advertising.
6. International Transfers
Where possible, we aim to use infrastructure in Europe. Some third-party providers, including payment processors or AI infrastructure providers, may process data outside your country or outside the European Economic Area.
Where required, such transfers should rely on appropriate safeguards, such as contractual protections or legally recognized transfer mechanisms.
7. Data Retention
We retain data only as long as reasonably necessary for the purposes described in this Policy, unless a longer period is required by law.
Typical retention periods:
| Data | Typical Retention |
|---|---|
| Account data | While your account is active, then a limited deletion grace period |
| Analysis outputs | Typically up to 30 days unless account features require longer retention |
| Video URLs and analysis metadata | As needed for history, quota enforcement, abuse prevention, and diagnostics |
| Usage/security logs | Typically up to 90 days, unless needed for security investigation |
| Payment/subscription records | As required by Paddle, tax, accounting, or legal obligations |
| OTP/login codes | Short-lived and expired automatically |
You may request deletion of your account data by contacting vidarchitect.info@gmail.com.
8. Security
We use reasonable technical and organizational measures to protect personal data, including:
- HTTPS/TLS encryption in transit
- Access controls for server and database access
- Authentication tokens for user sessions
- Rate limiting and abuse-prevention controls
- Operational monitoring and backups where appropriate
No online service can guarantee perfect security. If we become aware of a personal data breach requiring notification, we will notify affected users and/or authorities as required by law.
9. Your Privacy Rights
Depending on your location, including if GDPR applies, you may have rights to:
- Access your personal data
- Correct inaccurate data
- Request deletion
- Restrict or object to processing
- Request data portability
- Withdraw consent where processing is based on consent
- Lodge a complaint with a data protection authority
To exercise these rights, contact us at vidarchitect.info@gmail.com with the subject line “Privacy Request — VidArchitect.” We may need to verify your identity before fulfilling a request.
10. Cookies and Local Storage
VidArchitect may use cookies, local storage, or extension storage for essential functions such as:
- Authentication/session state
- Remembering account or plan status
- Security and abuse prevention
- Basic product functionality
We do not use third-party advertising cookies.
11. Children’s Privacy
VidArchitect is not intended for children under 16. We do not knowingly collect personal data from children. If you believe a child has provided personal data, contact us and we will take appropriate steps to delete it.
12. Third-Party Links and Platforms
VidArchitect may interact with third-party platforms such as YouTube or Paddle. Their own terms and privacy policies apply to their services. We are not responsible for the privacy practices of third-party websites or platforms.
13. Changes to This Policy
We may update this Privacy Policy from time to time. If changes are material, we will provide reasonable notice where required. The “Last Updated” date shows when this Policy was last revised.
14. Contact
For privacy questions or requests:
GEEX AI / VidArchitect
Website: https://geezxai.com
Email: vidarchitect.info@gmail.com
*Last updated: June 2025.*